PAC Meeting Minutes - September 23, 2008
Treasurers Report
The Treasurer’s position was open prior to our meeting. Treasurer responsibilities include: Go to the bank with old treasurer to officially transfer signing duties. Take money and deposit. Write checks to reimburse. (PAC writes check for supplies that are approved by the group.) Boils down to three bills, reimbursement, depositing checks. There is no tax return or audit.
Jen volunteered and is the new treasurer! She knows the old treasurer and will coordinate hand-off of responsibilities. Thanks, Jen!
Report from LAC
There is no report as this is the first PAC meeting of the year year.
PAC members were encouraged to attend LAC meetings. Ideally we will have at least one representative at each LAC meeting. Celeste will go this month; M. will go in November. In November we will try to schedule one PAC member for each of the remaining months.
Maria extolled the win/win virtues of the LAC meetings: Free Child Care; free dinner for parents and kids; over an hour of time meeting with adults; no need to cook dinner that night!
OLD BUSINESS:
Cookbook
The cookbook was a very successful venture last year! We reviewed the current status of this project:
We have about 100 left.We sold enough to break even by the end of last year. Jen will research how many sold, etc. Mindy has some of that information and she will pass along to Jen. Anyone with cookbooks please return them. Celeste suggests that we have someone to market the cookbooks again. Could we possibly leave cookbooks in church/synagogue to sell?
A. volunteered to be our official "cookbook pusher". She will take on the project to make sure the cookbooks get sold. Thank you very much, A!
Disco Ball
Last year’s event was a big success and a lot of fun!
To review: An ECFE alumna has a brother who has a professional sound system complete with lights. He volunteered to put on an event similar to the spendy "Baby loves Disco" events.
Last year we held this event in the restless pre-dinner hour in the middle of winter. It was not a fundraiser. It was intended to raise ECFE awareness and provide a fun gathering for ECFE families.
Said brother has volunteered to do this event for us again this year.
We have two dates in mind: 2/7 or 1/31. Since the 31st is the Saturday before the Super Bowl, we selected 2/7 as the official date for the Disco Ball.
Before we start to micro manage we need to find a chair for this event. We’ll ask in classes. Jen will think about it.
Parking at Hall & Bike Rack
We want someone to interface with the city to get parking sites changed at Hall and also to add a bike rack. We’re trying to find out if bus lanes in front of Franklin could be parked in since the school is closed. Jen was told by the city that the district had made the decision not to make the lanes available for parking. Sherri will do some exploring and report back at the next meeting.
NEW BUSINESS
South PAC
They’re advertising; putting out a newsletter; and have even prepared an fancy flyer. We should advertise what we’re about, what we’re doing, what’s coming up but we feel that this doesn’t necessarily mean we should prepare an expensive flyer. Perhaps we should have a handout to be on the parent table in the ECFE class rooms. A. will have her creative husband look at the south side flyer and report back to the group.
Books
Sherri will be purchasing books for the next trimester. The cost will be about $200 this is about two sets of books.
The committee approved this expenditure.
At some point, Sherri would like to get some new wooden cube chairs. These are a very nice design and just the right size. Sherri would like to get about 6-8 chairs to replace the dilapidated chairs we currently have. We’ll talk abut this in a future meeting. There is a possibility we could find some other funding or chair donation source. This is a good project for our group to research.
Other Events This Year
Momcation
Maria has suggested a theme this year of Safe Kids and Healthy Moms. She talked to the group about the possibility of some sort of "Momcation". Perhaps an over night retreat, or simply an afternoon of pampering and good conversation. Sherri has a very extensive wellness background. We should take advantage of her knowledge. Maria has volunteered to do some research about what moms would like. She has prepared a brief survey which will be presented in ECFE classes.
Speaker Fundraiser:
Maria has done some research on how to recruit event speakers such as Amy Klobuchar or Suzie Orman. Perhaps in future meetings we could discuss having a fund raiser around a speaker of interest to the community.
Mom’s Lending Library
Therese mentioned that the Hall Elementary School ECFE parent room will now have a section for leisure-time books such as best sellers, novels, etc. These will be books that parents can check out for enjoyment. Parents can leave comments on the fly-leaf of the book about how they liked it, thereby creating a sort of Cliff’s Notes book club for these books. We all have books to share and we’re all looking for a good read in the five to ten free minutes we have every week.
Mom’s night out.
We discussed the Mom’s (and Dad’s) night out. The date will be November 11. The event will be held at Elsie’s. This is where we met last year and it worked well. M. will help Sherri get the word out.
Next Meeting: Our next meeting will be held on October 28th. All meetings are at Mona Moede.
Future Meetings:
November 25; January 27; February 24; March 24; April 28; May 26
The meeting was adjourned at 7:07 pm
