May PAC meeting 2011

North PAC May 3, 2011

Present: Jenny Johnson, Billi White, Manu Erickson, Sharon Bartlett, Ariah Fine, Aqueelah Worthen,
Laura Oksnevad, Annette Gagliardi, Valerie Matthews, Kelly Browne

Introductions

Treasure report:
Toy swap made $31.50
Plant sale: we sold 97 plants and made $488.79 net profit
We purchased toys/ blocks for Mona Moede ($315.88)
Our balance: $1,853.36

Motion Sharon, second Annette, approved that Aqueelah get a cash box.
Billi has a cash box that she will donate.

LAC: Billi
New ECFE brochure for a quick hand out / PR
Vehicle day by South PAC is scheduled and announcements were handed out at classes
End of year Picnic is on May 26th at Waban Park

Toy/ Book Swap:
We will give $40.00 to the Hall International After School Program
Sharon moved and Valerie seconded; all approved.
Hall will do a uniform exchange on Aug 25th. Discussed the possibility of a toy/book swap same day, but it is not feasible due to summer hiatus. We will put toy/book swap on the planning for next year in conjunction with the mid-year uniform exchange, if Hall has one. Contact for Hall parent group is Ariah Fine, and for the school is Lawanda.


Plant Pick up: Hall, Thurs May 5th
2:30 to 4:30:
Kelly
Laura
Billi

4:30 to 6:30:
Aqueelah
ACTION: Annette will call some folks to remind them of the pick up times and talk to staff , make an announcement for staff at Hall

June 7th: 430 to 5:30
End of Year Celebration / appreciation
There will be child care

Web site:
Ariah Fine gave us choices for new domain name for our website, and we motioned and seconded for the name:
ecfenorth.com
ACTION: Ariah will set up a new site. Manu will add the last three months of minutes to the site.

Momcation/ next year events
Discussion of several possible events:

Have a healthy family event: (yoga for families, eating right speaker, activities to reduce, reuse,recycle, YMCA on Broadway and other ways to promote fitness). Maybe tie in to another event, perhaps hosting a booth or going to a festival.
Perhaps ECFE could go to some of the summer festivals: Juneteenth, Family Festival, etc.

Put some money toward signage to promote ECFE

Have a Momcation that is not funded by the PAC. Is there a way to create a break for parents?
Sharon moved, Aqueelah second: we table this discussion to fall.

Leadership volunteers for next year:
Chair or co-chair: Kelly and Billi (Sharon motioned, Aqueelah second)
Treasurer: Aqueelah (Kelly motions, Billi second)
Secretary: Sharon (Aqueelah motioned, Kelly second)
LAC Representative: Billi (Sharon motioned, Aqueelah second)

Last meeting of the year: Tues. June 7th 4:30 to 5:30

ACTION: Sharon will resend March, April and May minutes to Manu

Adjourned at 5:35 p.m.

April PAC Meeting 2011

North Parent Advisory Council meeting April 5, 2011

Attendees: Annette Gagliardi, Valerie Matthews, Laura Oksnevad, Sharon Bartlett, Billi White, Rosario Cortes Dominguez , Sonia Silvestre, Lucrecia Velasquez Rivera, Sara Parias Pineda, Manu Ericksen, Kelly Browne, Aqueelah Worthen, Ellen Roth- Unzicker, Sharon Bartlett

Book and toy swap: Will take place in Hall International cafeteria, 1601 Aldrich AV N 2:00 to 4:00 p.m., April 15. Everyone is encouraged to bring toys and children’s and parenting books they no longer need. All items will sell for $.25 each. Drop donations at Hall any time before the sale begins.
TO DO in prep for sale:

Billi will create table signs (infant, ages 1, 2, 3. 4 and 5 yr) and posters for the building and halls—directions to the cafeteria).

Set up will begin at 1:00, with volunteers Manu, Laura, Billi, Sharon and Aqueelah.

Annette will arrange for the playroom to be open and supervised.

Aqueelah will bring coin and small dollar change for the sale.

Laura, Sharon and Billi will try to stay through clean-up, depending on stamina of their kids. Billi will take items that did not sell to Salvation Army or other organization.

Plant Sale: The due date for all order forms is Friday, April 8.
TO DO in prep for sale:

Annette will photocopy the order forms and give them to Sophie on April 8.

Sophie and Celine will work together to finalize the order with Wagners, and create spreadsheet of orders.

We will need volunteers for May 5 distribution, 2:30 to 6:30, in two time slots. There will be a class at that time, but we will try to fit children of volunteers into the class if possible.

Momcation: Date is set at Friday, May 13. Aqueelah has already given the credit card info to reserve the rooms.
TO DO in prep for Momcation:
Decisions are to be made about scholarships (Annette??) based on the $500 set aside for the event, and the $70 balance from the Disco Ball.
Celine is preparing a flyer.

Website: the blog is no longer working. Options were discussed, and decision was made for Aqueelah to give Ariah Fine authorization to renew the blog with enomcentral.com for $35. In January Aqueelah will authorize Ariah to set up the blog for a $10 fee that he can get on his site which is what we used last time.

Thank you cards and credit cards for Disco Ball light and music providers: Aqueelah has these ready to send and just has to get to the post office to send them.

Meeting adjourned at 5:30 p.m.

March 2011 PAC Meeting

ECFE North PAC Meeting March 1, 2011

Attending: Annette Gagliardi, Valerie Matthews, Laura Oksnevad, Sharon Bartlett, Billi White, Manu Ericksen, Kelly Browne, Muno Musse, Aqueelah Worthen

Treasurer’s report: Profit from Disco Ball: $233. Motion was carried to send debit card for $75 to each to the lights provider and the DJ. The profit balance of $83 will remain in the checking account.

LAC report: Annette reported on the LAC meeting.

South PAC is selling T-shirts, which can be purchased by anyone who’s interested.

Vehicle Day and Cinco de Mayo is scheduled for May.

Fishing with Kids will be the first weekend of June.

Pajama Party will be held at Anne Sullivan on March 3, 5:30 to 7:30. Suggested donation is $5 per family. Families may bring new PJs for People Helping People. A Flyer is available on ECFE website.

“Voices for Children” rally at the Capitol will be held on March 17. The Teddy Bear Band will play.

The Early Childhood Department (including ECFE) is trying to collect data on the impact of ECFE on school readiness, and is working on a new evaluation tool to gather that data.

Online payment for classes is up and working. Easy to use.

LAC is working on a one page flyer with Kindergarten information for parents. The flyer will be vetted by other groups working on the same information and distributed when finalized.

Next LAC meeting is on March 17.

Plant Sale: Annette reported that we have flyers and order sheets ready, with a few changes to the flyer. We are required to give the nursery a preliminary list of how many of each plant packet we will need, due by March 11. ACTION: Laura will work with Aqueelah and Sophie to find out what we purchased last year, and she will send that information as this year’s estimate. Parents who are selling the plants need to get checks at the time the order is taken and attach checks to the order form. Due date for forms is April 8, and pick up is May 5.

BOOK/TOY swap: Annette has received permission to hold the swap in the Elizabeth Hall cafeteria on Friday, April 22, which is Earth Day.

The relevant information for the flyer is: April 22, 2011; 2:00 to 3:30; bring used toys, children’s books and parenting books; pay 25 cents for each item you take. Parents with ECFE kids will help set up at 1:30, and clean up at 3:30. We are giving flyers to all ECFE classes, and the Kdg, and 1^st grade Hall parents. It is OK to invite friends to participate.

ACTIONS: Annette will work with the school to meet all requirements for building use and to have child care in the ECFE room, and to have Elizabeth Hall students prepare flyers relating the swap to Earth Day recycling. Billi will dispose of all left over toys and books.

Momcation: Discussion tabled until Celine is present. Date for the event was corrected to May 13^th.

Lending Libraries: About 1/8^th of the inventory was completed. We will meet again on Monday, March 7^th from 2:00 to 3:00 to work on it again. Annette, Laura and Sharon have agreed to work on the books, and Kelly will keep children in the classroom. All are invited to join us!

SUPPLEMENTAL ADDITIONS : It was brought up at the Friday Adventures in Parenting that we might add face painting and family photos as fund raisers at the Disco Ball next year.

Next PAC meeting: April 5^th, 4:30 to 5:30

Meeting adjourned at 5:30 p.m.

Note taker: Sharon Bartlett